So far the events that we have a reasonable amount of interest for are:
Ursulmas (Jan 25-27)
Kingdom A&S (March 14-16)
July Coronation (July 18-20)
September Crown (August 29-Sept. 1)
I've sent emails to the autocrats of Ursulmas, Kingdom A&S, and September Crown. July Coronation still hasn't been announced, so there is not a contact yet.
I think I'll email the autocrat again with scheduling suggestions. Looking at the schedule it looks like the Laurel's meeting, which we usually try to schedule at the same time as (so apprentices don't have to worry about their Laurel's needing them do be somewhere else during the meeting), is also scheduled at the same time as the A&S Contest entries open, Living History presentations begin, Bardic stage entertainment begins- but none of those end until 4:00, so unless we ask for 4:00-5:00 I think we'll run into conflict with a lot of a&s activities. Hmm, I may ask if 4:00-5:00 will work for everyone or if we want to try for 11:00 am and run into the beginning of things. We could also go earlier, but with a lot of people day tripping, I think the earlier we go the fewer people we'll get. I know at 12th night at least a 1/2 dozen people said they would have loved to make it, but just couldn't make it that early.
I'll post it on the apprentice's list and see what every one's preferences are.
Here's information for the first event, Ursulmas: